During the Execution phase the deliverables are physically built and presented to the customer for acceptance. While each deliverable is being constructed, a group of management processes are carried out to monitor and control activities. Once all the deliverables have been produced and accepted by the customer, the project is ready for closure.
The first and most important step is to build the deliverables specified in the Terms of Reference. During this activity, a detailed design of each deliverable is created and the deliverables are physically constructed, tested and reviewed to determine whether they meet the quality criteria and the acceptance criteria. When all the criteria have been met the deliverables are signed off on by the customer and handed over. At this stage, the project is ready for closure. During the construction of the deliverables the project manager performs several management processes to monitor and control the time, cost and quality of each deliverable as follows:
- Time Management involves monitoring and controlling the time spent by staff on the project. Timesheets are used to track and record time spent, so that the project manager can ascertain the overall progress of the project.
- Cost Management involves identifying project costs and recording the rate of consumption of the project budget.
- Quality Management involves undertaking the Quality Assurance and Control activities specified in the Quality Plan, to manage a project's level of quality and ensure that the project deliverables meet customer requirements.
- Risk Management involves monitoring and controlling project risks by taking the steps necessary to prevent risks and minimise the impact on the project should those risks occur.
- Issue Management involves resolving any unforeseen issues that may arise before they affect the ability of the project to meet its stated objectives.
- Acceptance Management involves carrying out Acceptance Reviews to gain the customer's approval of each deliverable. If the customer does not accept that the deliverables meet their requirements the success of the project will be compromised.
- Communications Management involves completing the activities specified in the Communications Plan to ensure that every stakeholder receives the right information, at the right time.
- Finally, a Phase Review is undertaken to ensure that all of the required activities in the Execution phase have been completed and the project is ready to proceed to the next phase.
Next: Closure and Evaluation