Working within a Team

Table of Contents

1. Introduction
2. Planning
   1. Planning Process
   2. Communication
   3. Concept Report
   4. Types of Meetings
   5. Characteristics of a good meeting
   6. Team roles
   7. The Basis of Effective Teams
   8. Meeting Documentation
   9. Notice of Meeting
   10. Agenda
   11. Agenda Example
   12. Minutes
   13. Project Schedule
   14. Quality Plan
   15. Summary
   16. SAQ 1
   17. SAQ 2
   18. SAQ 3
   19. SAQ 4
   20. SAQ 5

Planning Process

The planning process should follow the same stages, no matter the type of project undertaken.

• All team members understand the background to the project and its relevance to the company or the business.
• Collect as much data as possible from similar projects if they have been carried out before.
• User requirements: Make sure you understand exactly what it is you are being asked to produce.
• Ensure that the timescale clear and achievable.
• Ensure that Cost/Benefit analysis is complete and satisfactory
• Break the project up into manageable tasks
• Add durations, milestones and deadlines
• Identify dependencies (sequence of events)
• Gather the resources required(People, equipment etc)
• Assign the tasks to members of the project team
• Review the plan as the project progresses.

Activity 4

A family prepares the car for a touring holiday in Europe. Make up a task list for this project.

Answer to activity 4

Next: Communication