Working within a Team

Table of Contents

1. Introduction
2. Planning
   1. Planning Process
   2. Communication
   3. Concept Report
   4. Types of Meetings
   5. Characteristics of a good meeting
   6. Team roles
   7. The Basis of Effective Teams
   8. Meeting Documentation
   9. Notice of Meeting
   10. Agenda
   11. Agenda Example
   12. Minutes
   13. Project Schedule
   14. Quality Plan
   15. Summary
   16. SAQ 1
   17. SAQ 2
   18. SAQ 3
   19. SAQ 4
   20. SAQ 5

Types of Meetings

Status

This kind of meeting is to bring everyone up to date on the state of the other peoples' portions of a project. The participants are those reporting progress and those hearing it. An agenda is required for this kind of meeting. It should last no more than fifteen minutes.

Action

These meetings solve a particular problem. There are two kinds of action meeting, decision making meetings and brainstorming meetings.

Decision making

This should be an uncommon occurrence since decisions are usually taken by one person. A meeting may be needed if the decision is not clear cut and the decision maker wants suggestions or advice from others affected by it. For example a number of designs may be submitted from which a choice must be made.

Brainstorming

The purpose of this meeting is to come up with a variety of possible solutions to some particular problem. Participants may include junior people as well as experienced designers. Ideas from one person can inspire ideas in others people.

One method is to get everyone to write down many ideas in a short time. This prevents people evaluating and rejecting ideas too soon. At the end of a brainstorming session or in a separate meeting the evaluation of all the ideas takes place.

Next: Characteristics of a good meeting