COLLEGE AND EMPLOYER & TRAINING PROVIDER DATA FORMS

Data Management Forms

The following is a list of forms which can be used by centres to submit candidate registrations; entries; entries updates; estimates; and internal assessment marks or grades. Select a form title to open.

Registration

Candidate Registration Creation Form CRC00
This form is used to register college and ETP candidates with SQA.

Candidate Registration Update Form CRU00
This form is used to update a college or ETP candidate's registration.

Candidate Date of Birth Amendment Form DBA1
This form allows you to amend a candidate's date of birth if the details that we hold are incorrect.

Entry

Entry Creation Form EC01
This form is used to enter either a group of up to 24 candidates or an individual candidate for Courses, Units, Graded Units, Clusters or Group Awards. If entering a group of candidates, the group must have a common completion date for the qualification.

Entry Creation Form EC02
This form is used to advise us of candidates taking National Courses or Units at two levels within the same session, where the product code is the same at both levels.

Entry Update By Candidate - Level Change/Completion Date Change/Withdrawal Form EU00
This form is used to make updates to completion dates, change the level of an entry that we already hold on our system or withdraw an entry for an individual candidate.

Entry Update By Group - Level Change/Completion Date Change/Withdrawal Form EU01
This form is used to make updates to completion dates, change the level of an entry that we already hold on our system or withdraw an entry for a group of candidates.

External Examination - Alternative Centre Form SA00
This form is more commonly known as the 'sitting at' form. It is used to let us know when a candidate is entred by one centre, but wishes to sit the examination at another SQA approved centre and enables us to send question papers to the 'sitting at' centre for the candidate.

Unit Results

Entry Update - Unit Results (Individual Candidate) Form UR00
This form is used when no pre-printed Unit results form has been produced, or you have been unable to send us a Unit result via your electronic system.

Entry Update - Unit Results (Group of Candidates) Form UR01
This form is used when no pre-printed Unit result form has been produced, or you cannot send us the result via your electronic system.

Entry Update - Unit Results Re-instatement Form URR01
This form allows you to request a resulted unit be re-instated to an open entry to allow you to re-submit the correct result.

• Notes on Completion for Unit Results Forms

Standard Grade

Standard Grade: Estimate - Amendment
This form must be used when you wish to change an estimate already submitted to us.

Standard Grade: Internal Assessment Guide - Amendment
This form must be used when you wish to change an internal assessment grade already submitted to us.

National Courses

National Courses - Estimate Report (Supplement)
Used when the information contained on the pre-printed Estimate Report is incorrect or if an entry has missed the deadline for the production of the Estimate Report.

National Courses: Estimate - Amendment
This form must be used when you wish to change an estimate already submitted to us, either on an Estimate Report form or on an Estimate Report (Supplement).

Internal Assessment Mark Form (Supplement)
This form should be used when a candidate does not appear on the pre-printed Internal Assessment Mark Form. You must ensure the correct entry information has been submitted, and that any marks on this form are not higher than the marks available for the component of the Course.

Internal Assessment Mark Form - Amendment
This form should be used if you find it necessary to change an internal assessment mark already submitted to SQA. A separate form must be completed for each course and level. If the change is being made because the candidate's course level has been changed then the appropriate entry amendment must be submitted before this form is completed.

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