The Validation Report

After the meeting, a validation report must be completed and sent to SQA’s Reference and Validation Section, normally within one week:

• If the meeting is arranged and hosted by a centre, it will be the responsibility of the centre representative to ensure the validation report is completed. The SQA representative will ensure an electronic format of the SQA validation report is available to the centre representative.
• If the meeting is arranged and hosted by SQA, it will be the responsibility of the SQA representative to complete and return the validation report. This will be done electronically at the meeting by the SQA representative.

If your centre has devolved authority for the validation of SQA qualifications, you should produce a validation report which should be retained by the centre for SQA Quality Audits. This will usually be completed by the centre representative and must be countersigned by the Convenor. Centre Tool 23 is a suggested report.

In both cases, the validation report must be signed by the convener to indicate agreement with its contents. An electronic version if confirmed with an accompanying e-mail from the convenor’s e-mail address will be acceptable.

Once the relevant SQA Qualification Team Business Manager has countersigned the validation report, copies will be sent to all panel members and to the centre. All matters pertaining to the meeting and its outcome should be treated in confidence. If, on receipt of the validation report, a panel member has questions concerning any part of it, he/she should contact SQA without delay. A Qualifications Manager/Officer will then follow up the matter.

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