How to get your assessment materials back from SQA

Information for Candidate requests only

What is the SQA returns service?

SQA provides the Return of External Assessment Materials service to return non-examination material submitted to us for assessment. We understand that the materials your school or college sent us as part of your assessment might be of special value to you. Recordings, artwork and written pieces that you produced might not be easy to re-create, so maybe you’d like your original material back. This is why we offer a returns service. You can submit a request, asking us to send back the materials.

Read this information carefully so that you understand which materials we are able to send back, and how you should go about requesting these.

Which materials can be returned?

We can return any materials that were not part of an exam. In other words, we can return things you worked on throughout the year (like coursework, folios and dissertations) but not anything that you produced in the actual exam.

Here is a full list of everything we can return. If the item you’re looking for isn’t on this list, it means we cannot return it.

NB: If your school has requested a Marking Review for any returnable materials, we are required to retain this work for 12 months after the final decision is made on grades awarded.

Please note, as of 2016, we do not automatically return Advanced Higher Art and Design materials to your school/college when assessment finishes at the end of June. If you would like these materials back, you need to submit a return request form as we will not send these back automatically.

Can my exam papers be returned to me?

We cannot return Exam papers. They are exempt from the right of subject access in terms of the Data Protection Act 1998 and it is SQA’s policy not to disclose such materials.

Is there a charge for having my materials returned?

Yes. There is a charge that you have to pay before we can return your materials. The fees are to cover the costs for providing this service.

The minimum charge is £26.30 for the first piece of material you request to have returned. The total cost will increase with each additional piece requested.

For example, if you request to have your Higher English folio and History extended essay returned, this will cost a total of £48.20.

Number of pieces to be returned Total cost of late request
1 £26.30
2 £48.20
3 £67.75
4 £85.95
5 £104.15

There is an additional charge for 3D Art and Design materials. This will need to be packaged separately depending on the size and volume of the 3D piece. To have one piece returned, there is an additional late charge of £29.40. If you would like more than one piece returned, please contact us to check what the charge will be before submitting your request form.

How do I request my materials back?

You can submit your request by filling in this form and sending it to us. You can choose to pay by card or cheque. If you like to pay by card, please e-mail your completed request form. If you would prefer to pay by cheque, please remember to include the correct charge before sending the form. Please do not send cash.

Please make sure you fill in everything correctly. If the form is incomplete or has been filled in incorrectly, we will send it back to you.

When should I submit my request form?

Late forms should be submitted to reach SQA by Friday 16 December 2016.

If I submit a request, when will I get my materials back?

Your late requests will be returned by mid-January.

Can I collect my materials from SQA in person?

Yes. You can collect your materials from our office in Dalkeith, Midlothian. Charges still apply for collected items.

If you would prefer this option, please advise us when submitting your request. We will contact you when your materials are ready for collection.

Where will my materials be delivered?

All materials requested will be returned to the address supplied on the request form.

What will happen if my materials are not requested for return?

Any unrequested work will be securely disposed of. If you don’t want this to happen to your materials, you or your school/college should submit a return request.

Can I speak to someone about my request?

Yes, you can email us your enquiry (return.materials@sqa.org.uk).

Other important information

Late requests

The closing date for request forms was 30 September 2016. Any requests received after this date will incur an additional late charge of £14.50 per level and subject. A separate charge £14.50 will apply to any late Art & Design three-dimensional requests. Late requests will be accepted until Friday 16 December 2016 when the returns procedure ends.

Damaged items

If your materials were damaged during transit to SQA, or during the assessment itself, they may, unfortunately, not be returned.

Packaging of materials

We do not accept requests to return packaging alone (eg folio cases). In addition, if you submit a request to have your assessment materials returned, we are unable to guarantee that they will be returned in their original packaging. We suggest that the packaging used for sending us materials should not be of a decorative or valuable nature.