Adding a new candidate

To register a candidate you must provide:

On receipt of this SQA will allocate a Scottish Candidate Number (SCN). All candidates should only ever have one SCN where all the candidates' achievements will be recorded. If when registering your candidate we find a candidate with similar details existing on our database already we will report this back to you as a possible match. You will then be responsible for checking if the candidate record we already hold is or is not your candidate.

If you find a candidate on our database with more than one SCN you can request that these records are merged.

If your candidate's details change (eg name or address) it is important that you update this as soon as possible to ensure accurate certification. If the candidate is making a change to their name, you should ask the candidate to provide legal documentation such as birth certificate, driving licence or passport to support the request. Charge will be made for any certificates that need to be reissued due to incorrect candidate information.

Adding a qualification

To add qualifications and create entries for your candidate you must provide:

All SQA qualifications are allocated a 6 digit code and it is important when making entries that both the course and/or individual unit codes are submitted.

For units the maximum completion date can be 2 years in advance for courses it is 4 years in advance. The exception to this is for SVQ courses which can have a maximum completion date of 5 years in advance.

All entries should be submitted prior to the qualification's finish date. If in exceptional circumstances you need to enter a finished qualification you should complete an (116 KB) and email this to . Please include in the email the reason why the candidate was not entered prior to the finish date and confirmation that you still have the candidate portfolio available for external verification. We will then present this information to our regulatory body and notify you of the final decision.


To result a candidate you need to supply

Results are only required for the individual units not courses. Once all the contributing units have been achieved we will evaluate the course and issue a certificate.

Only final results should be submitted however if you need to amend a result you should complete the URR01 form (42 KB) and email this to We will remove the incorrect result to allow you to resubmit the correct result.


Certification takes place continuously throughout the year. 

Candidates will only be issued with a unit certificate if there are no other open entries on their record.