How to get your coursework back from SQA

Information for candidates requesting the return of their coursework from SQA

We understand that the materials your school or college sent us as part of your assessment may be of special value to you. Recordings, artwork and written pieces that you produced may not be easy to re-create, so maybe you’d like your original material back. This is why we offer a returns service.

Read this information carefully so that you understand which materials we are able to send back, and how you should go about requesting these.

Which materials can be returned?

We can return any materials that were not part of an exam. In other words, we can return things you worked on throughout the year (like coursework, folios and dissertations) but not anything that you produced in the actual exam.

Here is a full list of everything we can return. If the item you’re looking for isn’t on this list, it may mean we can’t return it or that it may be material that was assessed by your school/college and they may still be possession of it.

Things we do not return:

  • Exam papers are exempt from the right of subject access in terms of the Data Protection Act 1998 and it is SQA’s policy not to disclose such materials
  • Packaging - We do not accept requests to return packaging alone (eg folio cases). In addition, if you submit a request to have your assessment materials returned, we are unable to guarantee that they will be returned in their original packaging. We suggest that the packaging used for sending us materials should not be of a decorative or valuable nature. There is no compensation for any packaging materials that is not returned or is damaged during the marking process.

How do I request my materials?

You can submit your request by filling in this form and sending it to us. You can choose to pay by card or cheque. Please do not send cash. If you would like to pay by card, please e-mail your completed request form. If you would prefer to pay by cheque or postal order, please remember to include the correct charge before sending the form.

Please make sure you fill in everything correctly. If the form is incomplete or has been filled in incorrectly, we will send it back to you.

When can I get my materials back?

The closing date for request forms is 25 September 2019. Any requests received after this date will incur an additional late charge (see 'Late requests').

The return process begins at the beginning of October and will conclude in the middle of December. We will only send your request to the address you have provided on your form.

Is there a charge for this service?

Yes. The fees are to cover the costs for providing this service.

The charge for returning materials is £3.91 per folio. The charge for returning 3D work is now £7.60 per box.

Charges for returning 3D pieces are calculated by the number of boxes needed to return the items. For example, you may request multiple pieces which are small enough to fit in one box, or they may be larger and require multiple boxes. Therefore please email us at return.materials@sqa.org.uk providing the following information and we will provide a quote:

  • Centre
  • Subject level
  • Candidate name

Alternatively, you can send us your completed form and we will confirm your 3D costs before processing your request.

If material comprises a mix of both 2D and 3D artwork, the charges for both of these types of folios will apply. In the event of a dispute as to what constitutes either 2D and 3D artwork, SQA’s decision will be final.

Please note no payment will be processed before August 2019.

Late requests

The closing date for request forms is 25 September 2019. You will pay a late charge of 50% extra per folio for any requests received after this date.

Can I collect my materials in person?

Yes. You can collect your materials from our office in Dalkeith, Midlothian. Charges still apply for collected items.

If you would prefer this option, please let us know when you submit your request. We will contact you when your materials are ready for collection.

Can I speak to someone about my request?

Yes, you can email us your enquiry (return.materials@sqa.org.uk).

What happens to my materials if I don't ask for them back?

Any unrequested work will be securely disposed of. If you don’t want this to happen to your materials, you or your school/college should submit a return request by 25 September 2019.

Advanced Higher Art and Design

Please note, we no longer return Advanced Higher Art and Design materials to your school/college following the External Assessment event. Any material that does not fit neatly within the folio case/plastic wallet will be deemed as 3D and charged accordingly. If you would like these materials returned, you need to submit a request form by 25 September 2019. There will be a charge for this service.

NB: If a Marking Review is requested for any returnable materials, we are required to keep this work for 12 months after the final decision is made on grades awarded.

Damaged items

If your materials were damaged during transit to SQA, or during the assessment itself, they may, unfortunately, not be returned. There is no compensation for any damaged folios.