Test Administrator

Test Administrator sitting at desk in classroomAn SQA Test Administrator is responsible for ensuring that all administrative activities are carried out under the conditions, timescales and arrangements set by SQA. The prime role is to manage the administration process within schools to ensure that standards are maintained.

These activities will be under the direction of SQA’s Trialling Services team. The fee for this appointment will be £20 per hour, with the total number of hours depending on the test conducted.

Outline of duties

Before the trial

  • Complete training as advised by SQA (either face to face or online)
  • Confirm allocation of school visits with SQA
  • Communicate with school personnel to arrange suitable times to conduct the trials
  • Establish professional working relationships with the relevant school(s)
  • Receive and check test materials reporting any issues immediately to SQA
  • Ensure the secure storage and management of test materials
  • Communicate with SQA/Schools/Quality Assurance Monitors/STA staff within timescales set out by Trialling Services team

During the trial

  • Oversee pupils who will be undertaking the tests
  • Ensure that test materials, including those for pupils with additional support needs, are distributed in accordance with SQA policy and instructions
  • Ensure the tests in schools are administered in accordance with the specified instructions
  • Ensure that all aspects of the administration are carried out meticulously and to set instructions
  • Communicate with SQA/Schools/Quality Assurance Monitors/STA staff within timescales set out by Trialling Services team
  • Accurate checking/collection of pupil data
  • Accurate completion and collection of school and administrator questionnaires
  • Deal with enquiries and exceptional circumstances should they arise during the test
  • Report to SQA on any irregularities in conducting the tests
  • Ensure materials are managed securely

After the trial

  • Check and collate test materials
  • Return materials to SQA as instructed
  • Report to SQA on any irregularities in conducting the tests
  • Communicate tracking information to SQA

Essential characteristics

  • Qualified Teacher Status (QTS)
  • Key Stage 1 and/or 2 teaching experience
  • Be able to communicate confidently, effectively and professionally with school and SQA staff
  • Be able to demonstrate excellent organisational and administrative skills with attention to detail
  • Have access to a computer or laptop with broadband internet connection and a private e-mail address

Desirable Characteristics

  • Preferably hold a full UK driving licence
  • Preferably hold a current Disclosure and Barring Service (DBS) certificate

Key Performance Measures for Test Administrators

Each year, on completion of the duties outlined in the Test Administrator role profile, the Test Administrator will be assessed against the following key performance measures and informed of the outcome in relation to their performance.

  • KPM 1 - Positive engagement with relevant school staff and all members of SQA staff
  • KPM 2 – Return all materials requested within agreed timescales
  • KPM 3 – Return all materials in accordance with SQA’s Handbook for Test Administrators and any additional specified instructions
  • KPM 4 – Communicate with SQA, Quality Assurance Monitors and schools within timescales set out by Trialling Services team

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