Test  Administrator


1. Test Administrator Job Role

An SQA Test Administrator is responsible for ensuring that all administrative activities are carried out under the conditions, timescales and arrangements set by SQA.

The prime role is to manage the administration process within schools to ensure that standards are maintained.

These activities will be under the direction of SQA’s Contract Services team.

2. Outline of Duties

Before the trial

  • Complete training as advised by SQA (either face to face or online)
  • Confirm allocation of school visits with SQA
  • Communicate with school personnel to arrange suitable times to conduct the trials
  • Establish professional working relationships with the relevant school personnel
  • Receive and check test materials reporting any issues immediately to SQA
  • Ensure the secure storage and management of test/trial materials
  • Communicate with SQA/Schools/Quality Assurance Monitors/STA staff within timescales set out by Trialling Services Team

During the trial

  •  Oversee pupils who will be undertaking the tests/trials
  •  Ensure that test materials, including those for pupils with additional support needs, are conducted in accordance with SQA policy and instructions
  •  Ensure the tests/trials in schools are administered in accordance with the specified instructions
  • Ensure that all aspects of the administration are carried out meticulously and to set instructions
    • Communicate with SQA/Schools/Quality Assurance Monitors/STA staff within timescales set out by Trialling Services Team
    • Allocation of test/trial materials to pupils
    • Accurate checking/collection of pupil data
    • Accurate completion and collection of teacher and administrator questionnaires
    • Accurate collation of all test/trial materials to SQA
    • Deal with enquiries and exceptional circumstances should they arise during the test/trial
    • Report to SQA on any irregularities in conducting the tests/trial
  •  Ensure materials are managed securely

After the trial

  • Check and collate test materials
  • Return materials to SQA as instructed
  • Communicate tracking information to SQA

3. Selection Criteria

Essential characteristics:

  • Be a current or ex-teacher or demonstrate experience of working within an educational or classroom environment
  • Qualified Teacher Status (QTS)
  • Key Stage 1 and/or 2 experience
  • Be able to communicate confidently, effectively and professionally with school and SQA staff
  • Be able to demonstrate excellent organisational and administrative skills with attention to detail
  • Have access to a computer or laptop with broadband internet connection and a private e-mail address

Desirable Characteristics:

  • Preferably hold a full UK driving licence
  • Preferably hold a current Disclosure and Barring Service (DBS) certificate

4. Test Administrator Training

Test Administrators will be required to attend a face to face training session prior to administrating trials in schools during the Trial period.  Test Administrators who have attended a face to face training event in the last two years will be required to complete an online training course.

5. Test Administrator Performance

Each year, on completion of the duties outlined in the Test Administrator role profile, the Test Administrator will be assessed against the following key performance measures and informed of the outcome in relation to their performance.

5.1     Key performance measures (KPMs) for Test Administrators

  • KPM 1 - Positive engagement with relevant school staff and all members of SQA staff
  • KPM 2 – Return all materials requested within agreed timescales
  • KPM 3 – Return all materials in accordance with SQA’s Handbook for Test Administrators and any additional specified instructions
  • KPM 4 – Communicate with SQA, Quality Assurance Monitors and schools within timescales set out by Trialling Services Team 

5.2 Process for assessing Test Administrator performance

Each Test Administrator will be provided with performance feedback based on their KPMs:

  • A grade - fully met their KPMs (Test Administrator work is entirely consistent)
  • B grade - partially met their KPMs (Test Administrator work is generally acceptable)
  • C grade - did not meet their KPMs (Test Administrator work is unacceptable )

The assessment of the Test Administrators will be carried out by SQA utilising feedback from schools, Quality Assurance Monitors and STA staff.  Feedback performance forms will be completed for those who partially met or did not meet their KPMs.


Apply Now