FOI25/26 121 1 Information on impact of AI Systems used

Date published: 10/12/2025

FOI reference: 25/26/121

Date received: 05/09/2025

Date responded: 03/10/2025

Information requested

I am writing to request information under freedom of information legislation, regarding your organisation's use of artificial intelligence (AI) technology/technologies.

I would be grateful if you could provide the following detail:

1) AI Systems in use

A list of tools, platforms or systems currently deployed or being piloted/trialled.
The purpose and function of each of the above.
The departments or services where these are operational.

2) Procurement and development

Details of any contracts, tenders or partnerships with external providers for AI solutions.
Total expenditure on AI related technologies over the past three financial years, broken down by year.

3) Governance and Ethical Oversight

Copies of, or information relating to, any internal policies, frameworks or guidance documents relating to the use of AI.
Any ethical review processes or risk assessments conducted prior to deployment.
Details of any group responsible for the oversight of AI use within your organisation.

4) Impact on Workforce

Any assessments, reports or internal communications regarding the impact of AI on staffing levels, job roles or workforce planning (including recruitment, redundancy).
Information on any roles that have been automated, restructured or made redundant due to AI implementation.
Details of any training, redeployment or upskilling initiatives offered to staff in response to the adoption of AI.
Any consultations with trade unions or staff representatives regarding AI-related changes.

5) Performance and Evaluation

Evaluations, audits or performance reviews of AI systems, as referenced in section 1.
Evidence of how AI systems have affected service delivery, decision-making or operational efficiency.

6) Data protection and privacy

Types of data used to train or operate AI systems, including whether this data is synthetic or not.
Measures in place to ensure compliance with data protection legislation, including the DPA 2018 and UK GDPR.
Procedures for handling bias, transparency and accountability in AI decision-making.

If any of the above information is already publicly accessible, please provide details as to where this information can be accessed and if any clarification is required, please contact me ASAP.

Response

Our response to your request is set out in the attached document entitled FOI 25/26-121 FOI Response. We have used your request to structure our response. Relevant documents have also been provided and are referenced in the response.